In this article we'll go over how to set up your list of values in preparation to create and complete PPAPs, as well as how to execute PPAPs for your customers or suppliers.
1 List of Values:
To start we you will need define your Reason Codes, Requirements/Documents & Levels within the List of Values.
Once you have defined you organizations Reason Codes, Requirements/Documents & Levels, the next step is to define the requirements of each PPAP Level.
To start click on the PPAP Levels button while in the List of Values. This will open a table with the columns being the PPAP levels define previously in the List of Values. In this table you will define what is REQUIRED TO SUBMIT for each PPAP package.
2 Creating a New PPAP:
To create a new PPAP, navigate to the PPAP's Tile seen below.
Note: A PPAP can be created both inside the Manufacturing & Receiving Tab.
Once you have selected the tile, click New PPAP and fill out the required information. Once complete, click GO.
From here you can manage each individual PPAP.
Mark which Documents are Required
To mark certain line items as required or not, click on the checkboxes then click the required button on the left-hand sidebar.
Importing PPAP documents (External)
To attach files such as material certifications & customer PSW's, which originate outside of 1factory. Click on the Files tab and import the required PPAP documents.
Once the files have been imported, link the individual files to the corresponding PPAP requirements.
Importing PPAP documents (Internal)
To attach files such as Process Flow Diagrams, PFMEA's, Control Plans & Design Records that are created within 1factory. Simply click on the Import Docs button on the left sidebar. The latest released version of each document will be automatically linked to the required PPAP document.
Note: To import internal documents from 1factory, the LOV needs to be defined as followed....
"Process Flow Diagram”
Approve/Reject Attached Documents
To approve or reject PPAP requirements as they are completed, click on the requirement and make a disposition.
Note: As each requirement is completed the progress bar will adjust accordingly.
Assign Tasks Internally Related to this PPAP
Very similarly to NCRs in 1factory, you can assign tasks to your team members for different steps of the PPAP process. Click the tasks tab, click "new task" and fill out the fields in the slide out. Once you click "save and notify", the assignee will receive an email notifying them that they need to log into 1factory and complete the assigned task for this PPAP.
To export the entire PPAP as a package, click on the reports tabs and click on PPAP Files.