May 2025: New 1factory Quality Management System (QMS)

For over 13 years, 1factory has delivered industry-leading Quality Control software. Now, we're expanding our platform with a powerful new Quality Management System (QMS)—built from the ground up to simplify compliance, improve traceability, and eliminate manual, time-consuming tasks.

The 1factory team is excited to announce this major platform expansion, designed to digitize and streamline your quality processes. These new QMS features integrate seamlessly with your existing quality control workflows, creating a comprehensive quality management solution.

To help you explore these powerful new capabilities, we hosted a live webinar in partnership with the Manufacturing Growth Alliance. If you missed it, you can watch the recording above to see the QMS in action or check out the key highlights detailed below!

1. Document Control

1factory's Document Control module provides a centralized hub for managing all your quality documentation, ensuring everyone has access to the latest approved versions while maintaining complete revision history.

Key Features:

• Comprehensive Document Management – Manage standards, procedures, work instructions, forms, and records all in one place
• Full Revision Control – Track revisions, approvals, redlines, and document references with complete traceability
• Easy Migration – Migrate legacy documents into the 1factory format with a single click, or import your existing files as-is
• Automated Workflows – Set up approval chains and notification rules to ensure proper review and sign-off

How It Works:

1. Upload or create documents directly in the system
2. Define approval workflows and access permissions
3. Track all changes with automatic revision history
4. Ensure users always access the current approved version
5. Maintain complete audit trails for compliance

2. Part-Specific & Process-Based Work Instructions

Link work instructions directly to your Manufacturing Control Plans, ensuring operators always have immediate access to the latest procedures and visual aids right where they need them.

Key Features:

• Direct Integration – Work instructions link directly to your Manufacturing Plan
• Automatic Updates – When instructions are revised, all linked locations automatically display the new version
• Visual Guidance – Include images, diagrams, and videos to enhance operator understanding
• Training Integration – Automatically trigger training requirements when instructions are updated

How It Works:

1. Create work instructions with rich media content
2. Link instructions to specific plans.
3. Operators access instructions directly from the inspection. 
4. Updates propagate automatically across all linked locations
5. Training is assigned automatically with each release or revision

3. Training Management

Ensure your team is always properly trained and certified with automated training assignments and comprehensive tracking capabilities.

Key Features:

• Flexible Assignment – Assign training by individual user, role, or department
• Automated Triggers – Training automatically assigned for:
  • Document releases and revisions
  • New employee onboarding
  • Corrective actions
  • Periodic recertification
• Quiz Creation – Create custom quizzes to verify understanding and ensure competency
• Progress Tracking – Monitor training completion rates and identify gaps
• Certification Management – Track certifications and automatically alert for renewals

How It Works:

1. Define training requirements for documents, processes, or roles
2. System automatically assigns training based on your rules
3. Users receive notifications and can complete training online
4. Managers track progress through dashboards and reports
5. Maintain complete training records for audits

4. Quality Matrix & Linkages

Visualize and manage the complex relationships between documents, risks, and processes across your entire QMS with the innovative Quality Matrix dashboard.

Key Features:

• Visual Mapping – See how documents, processes, and risks interconnect
• Gap Analysis – Quickly identify missing documentation or uncovered risks
• Compliance Verification – Ensure all requirements are properly documented
• Relationship Tracking – Understand connections and dependencies across your QMS

How It Works:

1. The Quality Matrix automatically maps relationships between QMS elements
2. Interactive dashboard highlights connections and dependencies
3. Click any element to see all related documents and processes
4. Identify gaps where documentation or controls may be missing
5. Ensure comprehensive coverage of all quality requirements

Getting Started

The new QMS features are available as an add-on module for 1factory customers on our General Purpose Server. These capabilities integrate seamlessly with your existing quality control workflows, creating a unified platform for all your quality management needs.

If you'd like to learn more about adding 1factory's QMS to your current system or see how it can fit your operation, please contact us at the email or phone number below. We'll be happy to discuss your specific needs and demonstrate how our QMS can help streamline your quality processes.

1factory, Inc.

email: [e-mail]

phone: [phone]