Introducing Exciting New Features in 1factory!
This release addresses two areas our customers have asked about most: getting their existing QMS documents into 1factory without the pain of starting over, and getting better visibility into what is actually happening on the production floor.
Below, we have highlighted the key updates now available. To help you get the most out of these improvements, we are also hosting a 30-minute Webinar to walk you through the updates and answer any questions you may have. We hope to see you there!
📅 Date: March 25, 2026
⏰ Time (US): 2:00 PM EST | 1:00 PM CST | 11:00 AM PST
⏳ Duration: 30 minutes
🔗 Sign-up: Register Here
1. QMS Document Migration
For many quality teams, the idea of migrating to a new QMS feels overwhelming. The thought of manually recreating hundreds of documents, rebuilding training records from scratch, and keeping operations running at the same time is enough to put the project off indefinitely.
These new tools are built to take that burden away. You can migrate thousands of documents from your legacy system into 1factory in just a few minutes, structured, controlled, and audit-ready from day one. The migration workflow consists of three stages that work together to bring your controlled documents into the platform without disrupting your team or your compliance records.
1.1 Metadata Import
The metadata import creates placeholder documents for each of your QMS documents, establishing document numbers, titles, ownership, and workflow configuration before any file content is uploaded. A pre-formatted Excel template is available for each document type.
Supported document types include Procedures, Work Instructions, Standards, Record Types, Process Instructions, and Part-Specific Instructions. Complete the template for each document type and import it using the Excel Import button at the bottom of the left-hand sidebar in the respective document list. Each template supports the following fields:
| Field | Description |
|---|---|
| No. | Document number (auto-assigned or custom prefix) |
| Title | Name of the document |
| Owner Org | The organization that owns the document |
| Applicable Orgs | Organizations the document applies to |
| Revision | Current revision at time of migration |
| Business Function | Department or functional area |
| Owner | QMS Role responsible for the document |
| Approver Roles | Roles required to approve revisions before release |
| Access Roles | Roles permitted to view the document |
| Training Roles | Roles required to complete training on release or revision |
| Training Interval | Retraining frequency in months |
| Training Completion Time | Days allowed to complete training after release |
| Training Type | Self-Assessment, Quiz, or External Certificate |
| Has Training | Indicates whether a training requirement is associated |
| Release Notes | Summary of changes in the current revision |
| Review Period | Interval in days between scheduled document reviews |
| Last Review Date | Most recent review date carried over from your legacy system |
1.2 Bulk File Import (ZIP)
Once placeholder documents have been created, the next step is uploading the actual document files. Rather than uploading files one at a time, 1factory now supports bulk file upload via a single ZIP archive, significantly reducing the effort required to migrate large document sets.
Name each file using the document's reference number (e.g., PRO-1.pdf, WI-15.pdf). Attachment files follow the same convention with an added descriptor (e.g., PRO-1 Source Drawing.pdf). Navigate to the QMS Documents list, click the Bulk File Import button in the command bar, attach your ZIP file, and click Go.
1.3 Bulk Release
After uploading document files, the Bulk Release tool allows you to publish all eligible migrated documents to controlled status in a single action. This is designed for documents being brought over from a legacy system where they were already active, approved records that do not require re-approval to become controlled in 1factory.
The tool will only release documents that are in Draft status, have never been previously released in 1factory, and have an external PDF uploaded. Documents in Pending Approval status or without an uploaded file are automatically skipped. All future revisions will follow your configured approval process.
Product Guide: For full step-by-step documentation, visit 1.3 Migrating Documents
2. Baseline Training Import
When migrating into 1factory, your users likely have existing training records on many of the documents being imported. Without establishing a training baseline, 1factory would generate new training assignments for all personnel on every migrated document at the point of release, creating an unnecessary retraining burden and inaccurate compliance records.
The Baseline Training Import resolves this by allowing you to upload a record of completed training from your legacy system before documents are released. The import uses a simple Excel file with three columns:
| Field | Description |
|---|---|
| User Email | Email address identifying the 1factory user |
| Document No. | Reference number of the document the user is trained on (e.g., PRO-34) |
| Completed Date | The date training was completed in your legacy system |
Navigate to QMS tab > All Training tile > Training Log tab and click the Import button to get started. Users with an active baseline record will not receive duplicate training assignments when documents are released. Retraining is automatically triggered when their baseline records expire per the configured retraining interval, calculated from the completed date in your legacy system rather than the 1factory import date.
Product Guide: For full step-by-step documentation, visit 1.3 Migrating Documents
3. Manufacturing Yield Chart
Knowing that a part failed is not enough. You need to know when the failures started, how often they are happening, and which features are the problem. The new Mfg. Yield tile in Analytics gives production teams a real-time view of out-of-tolerance measurements over time, so operators and quality engineers can catch patterns early and act before defects, scrap, or rework accumulate.
How It Works:
- Set Your Date Range - Use the From and To date selectors to define the time period you want to analyze.
- Choose Your Interval - Select whether to display data grouped by Day or by Week, then click Applied to render the chart.
- Identify Failed Measurements - The chart displays stacked bar columns for each interval. The red section of each bar represents out-of-tolerance measurements.
- Drill Down Into Failures - Click the red section of any bar to navigate to a filtered list of Manufacturing Inspections with failed measurements for that period, allowing teams to identify trends by part or operation and take corrective action.
Product Guide: For full documentation, visit Yield Chart
These features are available now to all 1factory users. For questions or assistance, contact support@1factory.com.